Tag Archives: organizations

From Terry Heick and the Bad Ass Teachers Association: “10 Things I Wish I Knew My First Year of Teaching!” also Applies to Positive Leadership!

Posted on by

Terry Heick’s insightful comments entitled “10 Things I Wish I Knew My First Year of Teaching,” posted on the Facebook page of the Bad Ass Teachers’ Association, could have just as easily been written for a course in “Positive Leadership,” which, not coincidentally, could be offered to principals and other administrators.  

Prioritize—and then prioritize again. Positive Leaders relentlessly remind their people and themselves of the essential purpose of the organization and each individual’s job. It is so easy, in the heat of the challenges we face, to be diverted by secondary agenda’s and objectives.

 It’s not your classroom.   Organizations belong to the people and the customers they exist to serve and one of the biggest mistakes managers and supervisors make is to forget that their primary purpose, their over-riding priority, is to help their people and organizations succeed by doing the best job of which they are capable. Teachers and leaders need to remind themselves, often, that it is not about “me.”  

Students won’t always remember the content, but many will never forget how you made them feel. The most important component of human motivation is to make people feel important and it is amazing how forgiving employees can be when they know that the mistakes their leaders make were made within the context of helping them learn how to be successful. It is equally amazing how the level of trust that we earn is based almost totally by the way we interact with people rather than the things we say. It is also amazing how much the people of an organization are willing to give of themselves, when they know their welfare and best interests are always at the top of their leader’s list of priorities.

Get Cozy with the school custodians, secretary, librarian. One of the core principles of positive leadership is that every job well done adds value to the organization and its customers and also adds beauty to the world. Paying positive attention to people who support production and sales staff always pays dividends at crunch time when you need people to step up with their best efforts.

Longer hours isn’t sustainable. Quality always trumps quantity when it comes to how leaders and teachers allocate their time if for no other reason than it allows us to refresh ourselves and to “sharpen our saw” as Stephen Covey would say.

Student behavior is a product. In organizations as well as classrooms, how people conduct themselves, whether they have positive or negative attitudes, how much they are willing to give of themselves, and their commitment to their purpose is all a product of the kind of organization and environment the leader or teacher creates and sustains. It is also a product of how well they understand the process of success and whether they think of themselves as winners, as being a part of something special. Remember how you felt when in the classroom of one of your favorite teachers.  

Don’t get sucked in to doing too much outside of your class.  Activities that are separate and apart from our purpose can provide enrichment that refreshes and re-enthuses us or it can be an irritant that creates friction, and saps our energy. The process of getting sucked into something that is counterproductive is just one example of being distracted from one’s purpose and being drawn to secondary agendas. Pick and choose, carefully, the extra activities in which to become involved.

 Help other teachers. Everyone in an organization knows and respects the people to whom they can turn for help and support. It’s central to the adage that the more we give of ourselves the more we receive in return and this is powerful where ever people come together including classrooms and organizations.  

Reaching students emotionally matters. A lot. Ultimately our joy in life is a function of the quality of our relationship with other people. The more we understand that people are more important than things and that connecting with another person on an emotional level is the key to our sense of self and theirs, the more control each of us will have over the outcomes in our lives.

Literacy is everything for academic performance. Whether in business, in school, or in our personal lives it is our ability to read and understand and also our ability to communicate what we observe, think, and feel effectively that determine our power to create joy and meaning in our lives, and to seize the opportunities that present themselves to us.

 

The only thing I would change in this list of things we might wish we knew at the outset of any endeavor, whether as a leader, as a teacher, or as a friend is to:

“beware of the naysayers who are so immersed in bitterness and resentment that they find it necessary to drag us down to their level rather than elevate themselves up to ours”

The common theme through all of these items has to do with the quality of the relationships we are able to create and sustain. Ultimately, the value of our lives is measured against the quality of our relationships with other people.  So important is this central theme “that relationships are central to what we do” that I advocate that the entire educational process be re-structured in such a way that it supports a teacher’s ability to build and sustain close, personal relationships with their students, with the parents of their students, and with the other members of their teaching teams.

Part 2 of the Action component of our Strategic Action Plan to Reinvent Public Education – Engaging Parents and the Community

Posted on by

 

As we shift our focus to the community we must call on our political leaders for leadership, resell the American dream, and to educate all Americans on the paramount role of parents in improving the motivation to learn.

 

It would be so easy to stop at this point, thinking that our job is finished but, in reality, it has just begun. Education is simply a tool to help us prepare each new generation for the challenges our nation will face in an ever-more competitive world marketplace. It is a marketplace in which it will be impossible for us to compete, effectively, if we do not have the full participation of our entire citizenry. We simply must bring them on board.

 

As challenging and overwhelming as this may seem it is nothing more than an enormous marketing and advertising campaign to repackage and resell the American Dream. For all of the progress other economies have made with respect to their ability to compete with the U.S. we are still the unparalleled leader in marketing and advertising and we need to capitalize on this strength to re-engage every American to join their fellow citizens in rising to the challenges facing our nation. It is a perfect opportunity for African-Americans and other minorities to assume their rightful place as full partners in the American enterprise and in American society. We simply need to sell them on the idea that the time and the opportunities are prime.

 

The beauty of education is that nothing we do as a nation reaches into as many homes and as many families as our systems of education and it provides the perfect opportunity to not only transform public education but also to transform American society. It is an initiative in which the leaders of our school districts throughout the nation will be the point persons carrying the message of our political leadership. It is an initiative where our school superintendents and principals will be supported by leaders from government, professional athletics, entertainment, and the full spectrum of businesses. It is an initiative in which every single American man and woman will have a meaningful role to play.

 

What follows is the blueprint for action in the form of our final fourteen (14) action items.

 

 Action Item #20 – Our Presidents, present and future, must initiate and sustain a movement to re-sanctify the American dream, calling on leaders at every level of governments and business, and men and women in every community to believe in the American dream with their words and deeds and to ask American parents to accept responsibility for the education of their children. Further, that every American mother and father work hand-in-hand with their children’s teachers as full partners in the educational process. This is the categorical imperative of our time.

 

 Action Item #21 – Leaders at every level are challenged to ask parents everywhere, irrespective of race or economic circumstances: “Is your son or daughter a future President of the United States?  Is he or she a future CEO, physician, attorney, teacher, engineer, school superintendent, or other professional?” And then, those parents must be challenged to help their children achieve the best success of which they are capable.

 

  Action Item #22 – Educators accept that the over-riding objective must be to improve the motivation of students and that this requires the active partnership of the parents of those children. Toward this end, school boards need to re-establish expectations for their superintendents and principals to work toward this objective and determine how performance against those expectations will be evaluated.

 

  Action Item #23 – School Corporations must first target those segments of their community that are the lowest performing but no segment is to be overlooked.

 

  Action Item #24 – Educators must hit the streets using all available means to draw parents into their children’s schools and to engage those parents in the educational process. They must also work to enlist the assistance of community leaders toward that end and must hold themselves and their staffs accountable for the outcomes.

 

  Action Item #25 – Educational leaders must engage the creative energies of the entire community, including charitable foundations, for the purpose of developing and evaluating programs to help pull parents in as partners and to help them learn how to be effective in supporting the academic efforts of their children.

 

  In order to accomplish these objectives our school corporations must re-establish the expectations and priorities of principals and administrators.

 

 

  Action Item #26 – Superintendents must remove the administrative burdens from the shoulders of their principals, freeing them to devote their time and energy to their primary objective, even if it means employing more administrative support. Districts must create the expectations that principals and administrators spend 75 percent of their time in direct contact with parents, students, teachers, and staff.

 

  Action Item #27 – School Corporations must place a premium on positive leadership: Relying on positive leadership skills as the criteria for selection of principals and administrators and making real investments in ongoing leadership development for those principals and administrators.

 

  Finally, we must identify the communities with the greatest needs and we must use every tool and resource at our disposal to engage those communities and their leaders and to enlist their commitment to make education of our children the over-riding priority of every citizen. We must then replicate that process in each and every community in the nation.

 

 

 Action Item #28 – We need to call upon our presidents, present and future, to challenge celebrities from every venue, large and small, to make a commitment to public education by reaching out to their fan bases, asking them to accept responsibility for the education of their children. This challenge must be extended to every adult American, asking them to do whatever is within their power in order to make a difference.

 

  Action Item #29 – Initiate a cultural transformation using the African-America community as a model, on both a national and local front, in which black Americans, as a community:

  • Accept responsibility for their futures with no reliance on “The Man” to solve their problems for them;
  • Stop blaming the white people for the plight of blacks, whatever one’s opinion about the culpability of white society, simply because blaming others is a debilitating strategy;
  • Place a premium on education;
  • Raise expectations of black children in the classroom and relentlessly encourage our children to exceed those expectations;
  • Work as partners with our local school systems, both public and private, to support the teachers of our children.

 

 

 

 

 

 

 Action Item #30 – Local superintendents should encourage head start and other preschool programs in their school districts to redouble their efforts to pull parents into the process so that our children can continue at home the important work they do at their school.

 

 

 

 Action Item #31 – Superintendents of each district should establish a community advisory organization with representation from key members of each high school’s community: parents, churches, social and community organizations, neighborhood associations, and businesses. As noted earlier, these specific examples are specifically targeted at the African-American community because this is where the most glaring deficiencies can be found but they can easily be modified and local advisory organizations will tailor their activities to the unique requirements of their community. Examples of activities for which this organization will be responsible include:

 

 

 

  •          Reaching out to the community to solicit broad-based participation and support of the community;
  •          Asking all leaders of the African-American community to carry President Obama’s challenge into the homes of their community and to engage the community in the process of creating a new culture; one that challenges black children to assume their rightful place as players in the business and professional playing fields much as they have done in the world of professional athletics and entertainment;
  •          Brainstorming with people from across the spectrum of the community for innovative programs that will create the support systems necessary to facilitate this objective;
  •          Recruiting volunteers from among the ranks of professionals, business executives, craftsmen, tradesmen, athletes, and artists to reach out into the communities with which they have a connection and to connect with parents and students;
  •          Invite each school’s population of parents to a free lunch with their children, once per month;
  •          Using the same creative marketing techniques we use in promoting fundraising ventures, we can invite parents to workshops in the evenings or on Saturdays, to teach them how to help their children with homework;
  •          We can solicit parents to volunteer at their son or daughter’s school and, where necessary, we can enlist some of them to provide babysitting for those who have young children still at home;
  •         We can ask churches, neighborhood library branches, Boys and Girls Clubs, Big Brothers-Big Sisters, scout troops, and many other community programs to provide organized study, reading, and writing groups and to recruit tutors from among their ranks;
  •          We can find more creative ways to develop mentoring programs to bring young people into direct contact with men and women who demonstrate each and every day of their lives that success and achievement are within our power; and,
  • ·         We can ask families and neighbors of parents with school age children to support these parents in this process in every conceivable way.

 

 

 

 Action Item #32 – Successful men and women of each community should be challenged to reach back to their communities: to support the efforts of educators to pull parents in as partners in the educational process and/or to mentor to a child in need until there are not enough children to go around.

 

 

 

 Action Item #33 – Urge all Americans to give support and encouragement to the children in their lives: grandchildren, nieces and nephews, our children’s friends, kids from our neighborhood, even our own children. Let them know how important it is that they do their best and that we are rooting for them.

 

 

 

Conclusion

 

Fixing public education must be the categorical imperative of our time and the process will require the participation of the entire community. It is essential that parents be full partners in the educational process because these are the men and women who have the best chance of bringing a child to their first day of school, motivated to learn even in the face of the obstacles with which they will surely be confronted. If the child has wandered off the path, teachers and parents working together offer the best hope that these children can be redirected.

 

Improving the motivation to learn on the part of students and increasing their level of preparedness when they arrive for their first day of school must be the ultimate objective of every single thing we do and we must evaluate the efficacy of every program and investment on the basis of how well it services this purpose. We cannot afford to waste a single moment or dollar on things that do

 

We must also step back as educators, at all levels, to view our system of public education as an integral whole. We must apply a systems-thinking approach that will allow educators and policymakers to challenge their fundamental assumptions about public education; to understand how what we do contributes to the problem; and, ultimately, to re-engineer the system to do what we need it to do to optimize the power of a child’s motivation to learn. It must be a system focused on success that will help each child progress along their unique path at the best speed of which he or she is capable.

 

The entire educational community must reach out also to the current and future Presidents of the United States, urging them to fire the starter’s gun and lay down the challenge to every mother and father to accept responsibility for the education of their children and for partnering with their teachers and principals.

 

These things must be accomplished with an unprecedented urgency because the very future of our way of life is in jeopardy. If we fail to seize up this opportunity then the outcomes we will experience in the coming years will be decidedly unpleasant and we will have no one to blame but ourselves.

 

 

 

 

 

Things Positive Leaders Can Do, Part 6 – When you are the boss!

Posted on by

Accept that your people are your most important resource. However Imperfect they may seem and however many problems they may have caused they have more than enough potential to help your department succeed.

They are your people. You either select them or accepted them because they were thought to have the ability to do the job. Now they are your people and you are responsible for developing their potential. Remember that unless they are incompetent and/or unwilling, it is less expensive to remediate the problems they cause than to replace them. Place your faith and trust in them; elevate your expectations. If you are forced to conclude that your people do not have the potential your department requires, it is your responsibility to do something about it.

Let your people know what your company’s objectives are and let them know when it succeeds or fails and how you and they have contributed to that success or failure. Do not withhold data about your company’s performance. Remember that knowledge is power. Most employees have an intuitive understanding of what it takes to be profitable and, with a little help from you to teach them how to understand the numbers, you will likely be surprised at the manner of their response.

One of the best ways to do this is to give them specific information relating to the expectations of your customers.
Let you people know what your department’s job is and how it contributes to the success of the business. Also let them know how your department interacts with other departments and how these departments mutually support one another. Make certain you people understand how their jobs fit in the program and how they contribute to the success of the department and to the business as a whole. Identify the internal supply chains that exist for each department. Make sure they understand who exists to serve whom. Who are their internal customers and what are the expectations of these customers.

Whenever possible, help your people set specific goals and objectives. This does not mean setting those expectations for them. Expectations should be as high as possible as long as they are achievable and the more your employees participated in setting those expectations the more powerful they will be. Then, measure performance and publish the results. Find something to count. Celebrate all victories.

Let your people know that your job, as their supervisor, is to help them succeed and, then, do your job.
Become a strong advocate. Fight for your people and stand up for them. See that they get the credit they deserve.
Take advantage of every opportunity to give positive feedback and recognition. Feedback is not something that should occur on a schedule or on special occasions. Positive feedback should comprise a significant part of what we do, each and every day.

Establish an atmosphere that concerns itself with solving problems not fixing the blame. Allow for mistakes and for failure. Give recognition for a good try. The only people who never make mistakes are those that never accept a challenge and never extend themselves. Recall the adage that says that “unless you fall down once in a while, you are not really skiing.” Remember that mistakes are nothing more than wonderful learning opportunities.

Make a commitment to listen. Seek out the ideas and suggestions of your people and act on them. Establish a pattern of incentives that will encourage more ideas and suggestions. Let people know the outcome of their ideas and suggestions.
Manage on the move, out amongst your employees. Never underestimate the power of your physical presence and the number of opportunities your presence creates. Avoid the ivory tower image.

Operate with an open-door policy. Contrary to popular belief, an open-door policy does not weaken the chain of command. The rule of thumb is that “you can and should listen to anyone, anytime, but avoid taking action until you have heard all sides, gathered the facts, and involve all of the appropriate participants.” Schedule time when you will be available—otherwise your time will be devoured by circumstances beyond your control and the open-door policy will be a myth. Your people know how busy you are and that there are many demands for your time. When you guarantee time for them it will help them appreciate how precious your time is and how important they are that your are willing to share it with them. Remember that the best open-door policy is one in which the boss is going out among the people as well as allowing the people to come to the boss.

You will not be able to solve all of their problems but you will establish a positive atmosphere that will be a fertile ground for productivity and excellence.

Handle problems, don’t create them. Take action to resolve problem situations and to respond to problem behavior by people, face-to-face, eyeball-to-eyeball. Rather than criticize or punish people, deal with the natural consequences of behavior. Leave personalities out of it as much as possible. Solve problems at the lowest possible level.

Avoid the temptation to legislate solutions to problems. This gets the supervisor off the hook, temporarily, of having to deal with a problem. But it punishes the whole unit or department and it does not address the underlying problem. After all, behaviors are nothing more than symptoms of underlying issues. More often than not, it is the employee’s lack of commitment to the mission that is driving undesirable behavior. Do not make the majority suffer for the misdeeds of the few. In these situations, the innocent taste the bitterness of injustice and nothing destroys trust in leadership more than perceived injustice. Use the “few rules theory of leadership.”

Rules are the studs, joists, and rafters of bureaucracies. When the behavior of an individual compromises the mission or purpose of an organization, positive leaders go to the source. Positive leaders begin with the assumption that the individual wants to do a good job but has, somehow, been diverted from their purpose. Positive leaders view these events as opportunities to teach and also opportunities to build trust. They begin by reminding themselves of their purpose as a positive leader, which is to help individual men and women be successful.

“Hold on a minute!” you might say. “That is not the outcome we are seeking.”

A leader’s focus on outcomes, whether desirable or not, shifts the focus away from the individual. Imagine how differently you feel when someone accuses you of doing something wrong, compared to a simple response of surprise that the outcome of the effort was not what we wanted or expected. It changes the entire dynamics of the conversation. Positive leaders have the highest possible expectations of their people and they avoid searching for evil intent.
Inevitably, even in the career of the most positive leader, there will be men and women with the intent to work in the disinterest of their organization. Exemplary leaders are always shocked to discover people of bad character because they expect the best of everyone. When an individual to whom every consideration has been given proves him or herself to be untrustworthy, positive respond with the gavel of certain justice. These leaders respond unhesitatingly and unequivocally. At the moment when the positive leader becomes convinced that an individual can no longer be trusted, the leader’s efforts shift, immediately, from the focus on remediation to one of acting in the best interests of the organization. Rarely are the interests of an organization served by hesitation or vacillation. Positive leaders waste no time and immediately get the individual out of the organization.

Learn as many names as possible and smile at the people you encounter. Acknowledge your people as valuable human beings. Treat them with dignity and respect. People do not normally respond to embarrassment or humiliation. “KAP!” Kick Ass Privately when it is necessary to kick ass at all. Make people feel important. Have a training session for your entire management team to teach them how to make people feel important.

Your integrity and your character are your most important assets. You do not have to be right all the time nor do you need to win all of the battles.

Vent your frustrations and express your doubts only to your peers or to your boss. Even the penultimate leader feels doubt and frustration—after all they are human beings. It is okay to be human. What distinguishes positive leaders from their less effective counterparts is the recognition of their responsibility to put the interests of their organization and its people ahead of their personal interests. They vent their frustrations appropriately. Require the same of your staff. Encourage them to vent their frustrations to you. Once a policy is made by management, do not burden your staff with your disagreement or disenchantment with that policy. Carry out the policy with the same positive enthusiasm you would display if it were your pet project or idea. If you are a strong advocate, as well you should be, you will have given testimony of your opinion in the policy formation process. In dealing with your staff, encourage them to express their honest opinion about every topic until such time as the decision is made. Once the decision is made, expect them to support it enthusiastically.

Let your people know that you trust them to do their job, to produce results, to meet deadlines, to achieve objectives. Then, let them do their jobs. Don’t look over their shoulder until they have missed their deadlines. Give them honest feedback about their results. Remember that trust is one of the most important characteristics of a successful organization. Work hard to earn their trust in you.

You are the leader—so lead! Be Proactive! Be decisive! Accept responsibility! Keep an eye on the future!

Build Teamwork! Talk to your people about the role you want them to play and about its importance to the organization. See that they get recognition for their contribution and that they get to share in victories as a full member of the team. Intermix individual performance goals with team goals. If the individual’s performance holds the team back, involve the team in the resolution.

Insist on the facts! Know your department inside and out! Know what it produces and how much it costs to produce it. Don’t be afraid of the facts. They can be a powerful tool to get things done and the more you and your people know about your operation the better your outcomes.

Teach your people to accept responsibility for their jobs! When they come to you with problems or questions, use it as an opportunity to teach them how to think for themselves. Good leaders resist the temptation, when the employee is stuck on a problem, to take over and solve it. The goal is not to solve the problem and show how smart you are; the goal is to help them employee learn how to solve the problem and teach them how smart he or she can be. Ask them what they think. They may be extremely reluctant to share their ideas with you for fear of looking stupid, but ninety percent of the time they will have an idea that may lead to a solution.

Give a man a fish and you feed him for the day. Teach him how to fish and your feed him for a lifetime.
Teach your people how to be strong and independent rather than weak and dependent! Many supervisors think it necessary to keep their staff dependent on them when, in fact, this only weakens the organization. Effective supervisors are constantly working to help their staff become independent within the scope of their jobs.

Expect your people to be the best and expect your department to be the best. Make certain that your expectations are communicated to everyone. There is substantial evidence to support that most people will strive to live up to or down to the expectations of their leaders. There are very few people in the world who want to be a loser. People will follow a leader with a winning attitude. Leaders who believe their people are winners and who expect them to win, consistently produce winning teams.

When confronted with problems, take action to solve them. When you have no authority to act, prepare a plan of action and present it to someone who does have the authority. Give them enough information and sufficient options that they need only answer yes or no! There is never an excuse for inaction unless the problem is found not to be a real problem.

Deal with people in terms of their and your intelligent self-interest. Make decisions and take risks! Be patient and tolerant, set standards for others that represent their capabilities, not yours. Keep communication channels clear and rise above emotional barriers. Above all, accept responsibility for everything that happens in your department or organization. But, remember that responsibility and blame are not synonymous. In fact, forget about blame. Blame is a negative activity that contributes nothing to progress.

Set productivity goals that can be met by the majority of people in the workforce. Better yet, let your people establish their own productivity goals. The object is to set them high enough to generate pride in achievement but low enough that the majority begin to feel like winners. Publish those objectives for the world to see and post the results just as prominently. Let the results speak for themselves. With each victory, raise the level of expectations.
Begin the process of dismantling the bureaucracy. Try to find one rule per month that can be abolished. The more freedom you give to your people the more responsibility you have a right to expect. The more responsibility people have the greater their sense of ownership. Establish the ritual of inviting your people to nominate one rule per month for the scrap pile. You will also find this is an effective way to reduce your costs as each rule places and enforcement burden on the enterprise.

The list can go on and on. Build on this list! Use it as a springboard. We’ve tried to leave room with each of these strategies for your to flesh them out with greater specificity. Personalize them; tailor them to your individual tastes and preferences but, whatever, do something. Act!

Remember that anything human beings can imagine, human beings can do. Positive leaders believe in the possibilities and they believe in their people. Positive leaders communicate mission, vision, and values relentlessly.
Positive leaders strive to become totally dispensable to their organizations. They do this by empowering their people and in the process they become invaluable.

The world needs you and you can do it! You can make a difference!

Action Plans and Action Proposals: The Tools of Positive Leaders

Posted on by

The process of preparing action plans and action proposals is crucial to powerful positive leadership. Positive leaders know how to make things happen and action plans and proposals are the tools these powerful men and women utilize to change the world around them. But what do we mean? What is an action plan and how does it differ from an action proposal? What purpose do they serve and to whom are action plans and proposals directed?

The Action Plan

Action plans are the essence of simplicity. An action plan is the statement of a specific objective and a listing, in sequence, of the actions you intend to take to achieve your objective. An action plan can fit on an index card or, for that matter, on the back of a business card. On the other hand, it can be a ten, twenty or even a one hundred page document according to the scope and complexity of the contemplated action.

An action plan is what you need when you are prepared and able to take action on your own initiative. If you are the only actor it can be brief. If the contemplated action requires the coordinated participation of other members of your team then the action plan may require more detailed descriptions and explanations. However long it may be, it remains a simple statement of objectives and the specific actions (steps, behaviors, tasks, etc.) that are to be implemented.

It is helpful if the action plan also stipulates the expected results or outcomes along with some discussion as to the manner in which the results will be measured or interpreted. Action plans are meaningless unless they lead to action and action is meaningless unless it is purposeful and produces measurable outcomes.

An action plan establishes a framework for accountability so that it can be evaluated both in terms of the efficiency (how well the plan was implemented) and effectiveness (were the desired results achieved.)

Any time you are faced with a challenge, think it through and prepare and implement an action plan.

Action Proposals

Action proposals are nothing more than a special type of action plan for situations in which you are unable to act unilaterally; when you lack the authority to act. In these situations your response to the challenge depends on your ability to influence other people and convince them that the action you propose is necessary. Necessity means that it promises an acceptable return on one’s investment and/or a probable solution to a critical issue. Hence action proposals require more articulation and all major assumptions must be identified at the outset.

The well-conceived action proposal should include:

1. A statement of the overall mission or purpose which is often the identification of a specific problem that needs to be resolved;
2. A set of specific action objectives;
3. A description of how and why the proposed actions will effectively serve the mission or purpose;
4. The cost of the action compared to the perceived benefits;
5. The method by which results will be measured and interpreted; and,
6. A call for action.

Again the breadth and scope of the proposal depends on the size and complexity of the operation and the number of people involved. Action proposals are not comprehensive strategic plans, however, and they need not fill notebooks. The proposal should be sufficiently brief that the decision maker can read it and act quickly. The objective is to make it easy for the decision-maker to say yes.

Very often, action proposals will rejected or even ignored by the decision-maker. Remember that many decision-makers are really decision-avoiders. Many would prefer to avoid risk or controversy. Sometimes this creates an advantage for the author of the action proposal as the decision-maker may view your proposal as a way to transfer the risk of failure to you. If the action proposal produces a positive outcome the decision-maker gets to share in the lion’s share of the credit but if it fails they can deflect responsibility.

In the long-run, it doesn’t matter if the majority of our action proposals evaporate in the vacuum of indecision. What happens is that we become recognized as a problem-solver and action-taker. When our decision-maker needs to bring a team together to solve a problem the chances that we will be chosen are invariably enhanced. As the success rate of our action proposals increases, the probability that future action plans will gain approval increases proportionately. Our credibility also grows as a result of these successes and our future opportunities grow exponentially.

Action plans and proposals are the primary tools of positive leaders.

Commitment to Mission, Vision, & Values: The Third Attribute of Positive Leaders

Posted on by

There is a direct relationship between the efficacy of leadership and the level of passion positive leaders exhibit for the mission, vision, and values of their organization. This passionate commitment is the third attribute of positive leaders.

Whatever products and services an organization produces and whoever its customers may be, powerful positive leaders have a clear vision for the future of their organizations and an articulate and well-defined purpose or mission. Positive leaders convey that mission to the people of their organizations, relentlessly. There is a simple adage. If the people of an organization, irrespective of the position they occupy, do not know what their leaders are going to say before they say it, then the leaders are not communicating their message with sufficient frequency and effectiveness. Relentless is just another word for commitment.

Positive leaders never squander an opportunity to tell their organization’s story or share its mission, vision, and values. One of the distinguishing characteristics of winning organizations is that everyone in the organization, or at any link in the supply chain, can articulate its mission, vision, and values.

A mission statement is a concise representation of purpose: whom does the organization exist to serve and what needs of its customers does the entity exist to satisfy? The best mission statements also address the level of excellence to which the organization aspires, which is a measure of customer satisfaction.

At no time can anyone in the organization be permitted to lose sight of its mission or purpose. History teaches us that human beings are prone to diversions from their purpose in the midst of the natural and seemingly infinite distractions to which they are inevitably subjected. It is the commitment of positive leaders that keeps mission and purpose at the forefront of the organization’s consciousness.

The leader’s vision transcends mission and purpose, recognizing that these are fluid concepts in a dynamic universe. Vision addresses the organization’s standing in its marketplace and its future direction. Among other things, vision assures that the entity’s strategic plan is sufficiently future-oriented. What does the future hold? How will customer needs and requirements evolve? What innovations in product or service will be needed to assure the entity’s competitive advantage?

The values of the organization are the things its leaders consider most important and almost always include commitment to customer satisfaction and exemplary quality. Values must also include information that conveys esteem with which the people of the organization are held. An entity’s values are the moral benchmarks against which each and every action of the organization is gauged.

This focus on values is critical because one of the most common problems that keep organizations from optimal performance is that its actions are not in sync with the things its leaders say. A clear focus on and an unrelenting commitment to the values of the organization on the part of its leaders serves as preventative maintenance that retards the emergence of secondary agendas and counter cultures. Such commitments are nothing more than a demonstration of a positive leader’s integrity.

A member of a client organization once commented, after a discussion of values, that these sound like nothing more than time-worn platitudes. I prefer to think of them as the underlying principles that guide the leaders of winning organizations.

Understanding Organizations: The Second Attribute of Positive Leaders

Posted on by

Mastery of applied organizational theory is as vital to the success of leadership as knowledge of the piano is to the accomplished pianist. Organizations are the medium in which men and women function in society – they are the playing fields of life and business.

Positive leaders understand organizations in all of their complexity and are accomplished artists in both macro- and micro-organizational theory. Most managers possess, or at least utilize, only a rudimentary understanding of organizations. They are like novice personal computer users. They can stumble their way through a few application programs but their lack of in-depth understanding of the computer and its software keeps them from using more than a fraction of the machine’s capability. Occasionally they actually threaten or damage the system by utilizing it improperly or counter-productively.

At the macro level the positive leader is a student of organizational theory and devotes a significant amount of time keeping up with the literature of the field. At the micro level he or she is intimately in tune with his or her own organization, with its mission and vision; its products and/or services and the specific customer needs that these products and services fulfill; with its people, its personality and subcultures; with its supply chain; its metrics; and, with its informal power structures. The leader spends a significant amount of time out in the organization, and with its supply chain partners, listening, talking, and getting involved with people.

When confronted with the decision of choosing future leaders, from among its talented individuals, organizations must often choose between men and women with demonstrated leadership skills versus those with great technical knowledge and with familiarity with the local organization. Many people have technical expertise and local experience while only select few possess demonstrated leadership ability. Further, although leadership skills can be taught, it’s much easier to teach the technical and local aspects of an organization.

Organizations would do well to choose managers and supervisors on the basis of their demonstrated leadership ability. Organizations are also well-advised to make significant investments in the leadership development of its talented men and women, early in their careers. That being said, the most talented leaders will not achieve their optimal potential unless they make a relentless commitment to become masters of organizational theory and application at both the macro and micro levels.

Organizations typically promote their best workers to leadership positions. Just because an employee is at the top of the list of technical performers does not mean that they would make good managers and supervisors unless the organization has made an effort to prepare them for not only the role of leader but also for the transition from technical expert to formal leader. Often, people appointed to leadership positions on the basis of their technical excellence become unhappy and disillusioned with their new role. They were happier in a role in which they were valued for their technical expertise but rarely are they able to walk away. Often such promotions are the only way to move up the compensation ladder in an organization. Walking away from the disappointing leadership role may mean relinquishing the raise as well as losing face because they were unsuccessful.

If the organization has made an investment in leadership development of their best people prior to promoting them they will have identified those who will and will not be both happy and successful in a leadership role. For that reason, in addition to a focus on leadership development, the most successful organizations find a way to elevate the compensation of their technical stars to levels comparable to what they might have earned had they been given leadership responsibility. There is no rule that says that technical stars must not earn as much or more than their supervisors and managers.

One the other side of the equation, it is imperative that people who are appointed to leadership positions because of their demonstrated leadership ability rather than technical expertise make a commitment to ongoing development of their technical knowledge. They may not have to perform technical tasks as well as their technically-accomplished employees but the need to understand the technical aspects of the work every bit as much. They must also be able to teach new employees how to become technically competent.

People Are Our Most Important Resource, The Third Cornerstone of Positive Leadership

Posted on by

The third philosophical cornerstone of our Theory of Positive Leadership is a commitment to the belief that people are the most important resource/asset of any organization. Organizations exist to serve people, whether individually or corporately. Business organizations exist to serve customers and other organizations such as not-for-profit agencies and departments or agencies of government exist to serve a constituency.

Organizations employ many different kinds of assets in the production of their products and services. Those assets include land, buildings, equipment, information, and technology in addition to people but it is people that are paramount. Nothing illustrates this more definitively that the knowledge that the very value of each of the other assets is measured in terms of their utility to people. It takes human energy to put all other assets to work for a meaningful purpose.

Interestingly, accounting practices allow us to treat non-human resources as depreciable assets but requires us to treat wages and salaries of a cost. This contributes, I believe, to the tendency of executives to think of people and their wages and salaries as a cost of doing business rather than as an investment in a valuable asset without which it would be impossible to do business.

One of the things that distinguish powerful positive leaders from their less successful counterparts is that everything these men and women do conveys clearly and unequivocally that the people of their organization are the most important asset – an invaluable resource.

Peter Drucker writes, “organizations that fail to develop their people, fail in the long run.”
Positive organizations relentlessly invest in the development of their people by insuring that their people:

• Receive ongoing training of a meaningful kind,
• Receive clear expectations
• Are supported by performance management systems that give ongoing positive feedback
• Work in an environment that is safe both physically and emotionally
• Enjoy compensation and benefit packages are not only competitive in the marketplace but that also reward excellence.
• Have the tools and resources necessary for the successful performance of their work
• Feel that they have some control over their own success, and
• Are full participants in the process of delivering exemplary quality.

Positive leaders also recognize that the members of their organization are not the only people who are critical to the ongoing success of their venture. Positive leaders understand that their ultimate success depends on all members of their supply chain and they work to create a culture of interdependence, partnership, and abundance mentality that spans the entire supply chain population.

Exponential Thinking

Posted on by

How do you teach yourself and your people to think exponentially? Exponential thinking is often referred to as “thinking outside the box” or “creative thinking”. While the phrase “thinking outside the box” has become cliché, the activity of expanding one’s paradigms and thinking creatively is a critical skill that powerful, positive leaders rely on to manage their organizations and to make a difference in their personal lives and community.

We live in a multi-dimensional, interdependent world in which events about which we may be unaware or that seem disconnected to us still impact our lives and businesses. The most effective leaders are tuned into the world around them, fully aware of the interdependencies. These men and women recognize how easy it becomes for people who are immersed in their daily work activity to lose sight of events taking place around them.

“Systems Thinking,” a term used by Peter Senge in his best-selling book, The Fifth Discipline , teaches us how to step back to a point from which we can examine our world, our lives, and our organizations as an integral whole. This perspective enables us not only to see the broad forces that influence our activity but also to see how what we do influences the whole in ways that may not be apparent to us. Under a systems thinking approach we are able to examine our basic assumptions about the world in which we live and work and about why we do the things we do the way we do them.

What all organizations must do is to periodically stop and re-examine where they are going and how far they have come. Is our mission still important? Are our goals and objectives still appropriate given the changes that have taken place in our industry, in our supply chain, or in our world in general? Have any of the things that have changed in our environment also altered the needs of our customers? That such changes, unnoticed, can have a devastating impact on a business organization’s future is bad enough. Just as importantly, these changes often create new opportunities for the alert and the innovative.

Creating an organization in which all members are engaged in a learning process, and in which they are encouraged to develop and share new ideas can pay enormous dividends. Senge refers to such entities as “learning organizations.” Many quality systems have been designed to function as an integrated part of the production process in order to facilitate continuous improvement. Only a special few, however, actually make the effort and investment to teach people how to think exponentially and then reward them for sharing.

What we have learned is that continuous improvement is insufficient for the dynamic world in which we live and do business. What is needed is “relentless improvement” in an environment in which people at all levels of the organization have been taught to accept responsibility for exceeding the customer’s expectations. Acceptance of such responsibility is the purest form of positive leadership. Most organizations are blessed with a small number of individuals who are natural leaders, irrespective of their titles and formal authority. The challenge of executive leaders who wish to infuse their organizations with positive leadership and exponential thinking requires, first, that those executives are, themselves, positive leaders and, second, that they make a relentless commitment to developing the leadership skills of their people.

Positive leadership is more than just a skill that people with titles keep tucked away in their portfolios. Positive leadership is a craft that must be practiced daily and one of the tools utilized by such craftspersons is exponential thinking. In one organization with which I was involve, we encouraged exponential thinking by including what we then called “continuous improvement” as one of the criteria by which employees at all levels of the organization were evaluated in the company’s “integrated performance management system” One of the best ways to build creativity into your organization is to be creative in developing ways to encourage, celebrate, and reward exponential thinking on the part of your people.